Legal
Privacy policy
Last updated 18 September 2026
The short version
Date Manager has no account and no cloud of ours. Everything you enter — people, dates, photographs, reviews, spend — is written to a database file on your own device by default. We do not upload or host it and we do not receive a copy. A backup, calendar event, message, invitation or previewed recap image can create a copy at a destination you choose. Your phone's own device backup may also include the app's data; those providers control retention under their settings and terms.
1. Who this policy is from
Date Manager is published by Ritis, United Kingdom. This policy covers the Date Manager iPhone app and this website, and nothing else.
Because the app holds no data on our side, there is very little for a policy of this kind to describe. What follows is mostly an account of where your data is, so you can judge for yourself what it is exposed to.
2. What we collect
Nothing. There is no account to create, no sign-in, no profile, no cloud sync and no server belonging to us for the app to talk to.
Specifically, the app contains:
- No analytics. No usage tracking, no event logging, no session recording, no attribution or advertising identifiers.
- No crash reporting. No third-party crash SDK, so no diagnostic payload containing your data is ever assembled or sent.
- No advertising. No ad network, no ad identifier, and nothing is sold or shared with data brokers.
- No contact with us. We do not know that you installed the app, when you opened it, or whether you still use it.
Apple may give us aggregate App Store statistics — downloads and crash counts — in the ordinary course of distributing an app. Those come from Apple, are not linked to you, and are governed by Apple’s own privacy policy rather than this one.
3. What the app stores on your device
Everything the app is for. The database and photos are kept in Date Manager’s private app storage, which other ordinary apps cannot access:
- People — names, nicknames, phone numbers, photographs, birthdays or a stated age, the area they live in, where you met them, interests, notes and an optional status label.
- Availability — scheduling constraints you enter manually and the neutral reason you choose.
- Dates and calls — when, where, with whom, what you wore, and whether they were cancelled and for what stated reason.
- Journal entries — whether an appointment occurred, optional enjoyment and comfort reflections, whether you would like another date, private notes, and what each of you paid.
- Venues and outfits — addresses you saved, and photographs of clothing.
- Settings — your own preferences, including your home address if you enter one.
Some of this is sensitive by any standard — health information about someone else, and a record of a private part of your life. It is treated as such: it is not uploaded or hosted by us. Copies can leave private app storage through an export, a message or invitation, a recap image, an event added to a synchronised calendar, or your phone's own device backup. The selected app or provider may retain that copy under its settings and terms. Date Manager can be locked behind Face ID or your passcode from Settings.
4. Information about other people
Most of what the app holds is about people who are not you and who are not its users. They have not agreed to anything, and they cannot ask us to show or delete their information, because we do not have it. You control the local record and any copy you choose to hand to another app or provider.
That places the responsibility with you. Please record only what you actually need, be careful with photographs and health details, and delete a person’s record when it no longer serves a purpose. Deleting someone in the app removes their rows, their photo file and their scheduled reminders together.
If you are in the UK or the EU and you keep this information for something other than a purely personal or household activity — anything professional or commercial — data protection law applies to you directly as the controller of it, and this policy does not cover that use.
5. When the app connects to the internet
Core planning, reminders, notes, reviews and insights work offline. Every request the app itself makes is listed here; all of them come from one feature — finding a venue — and all of them are avoidable by typing an address in yourself. The last two rows are not requests Date Manager makes, but they are the other two ways data can reach a network, so they are listed with them.
| When | Goes to | What is sent |
|---|---|---|
| You type in venue search Pro feature, on the Search tab |
Google Places | Your search text, a filter limiting results to places, our API key, and — only if you have granted location access — your position rounded to about a kilometre, as a hint for sorting nearby results. |
| You pick a search result | Google Places | The identifier of the place you chose, so its name and address can be filled in. |
| You paste a Google Maps link | Google Maps | Nothing but a request for the link you pasted, so the app can follow the shortened address and read the venue out of it. |
| A pasted link has coordinates but no address | Your phone’s own map service — Apple on iPhone | Those coordinates, so the operating system can turn them into a street and postcode. |
| You subscribe to Pro, or restore a purchase | The App Store, through iOS | Apple runs the transaction under your Apple Account. Date Manager sends nothing about you and reads back only whether Pro is active. Nothing about the people in your list is involved. |
| You turn on calendar sync and book a date Pro feature, off by default |
The calendar you chose — which may belong to iCloud, Google, Exchange or another account | The person’s name as the event title, the start and end time, and the venue as the location. If that calendar is synchronised, its provider may upload the event under your account settings and its own privacy terms. Notes are not written, and we do not receive a copy. Choose an on-device calendar, or leave sync off, and nothing is written at all. |
| You export a backup | The Files or sharing destination you choose | An unencrypted copy of the local database and its photos. Date Manager does not receive a copy; the selected destination controls it after handoff. |
| You prepare an invitation or message | The messaging app and recipient you choose | The previewed message text and, where supported, the selected contact details needed by that app. Date Manager never sends it automatically. |
| You save or share a recap card | The photo library or sharing destination you choose | The previewed aggregate-only image. Names, photos, notes, venue names, addresses and exact dates are excluded, but a recipient may still recognise the situation. |
Nothing about the people in your list is ever included in a venue lookup. Those requests carry a search term, a place, or a link — never a name, a phone number, a photograph, a date or a note. A person's name can be included in a calendar event, invitation or message you preview and hand off, and in a full backup you export. Your phone's own device backup may also include the local database.
Google receives these requests as an independent provider and handles them under its own terms; the same is true of Apple for address lookups. If you would rather make no requests at all, add venues by hand — every field can be typed, and the app never nags you to search.
There is no other network use anywhere in the app. No sync of your records to us, no telemetry, no remote configuration, no silent background traffic — everything above happens because you started it.
6. Permissions the app asks for
Each one is requested at the moment you first use the feature that needs it, never on launch, and every one of them can be refused without breaking the app.
| Permission | Why | If you say no |
|---|---|---|
| Notifications | Reminders before a date, on a birthday, and when someone is free again. | No reminders. Everything else is unchanged. |
| Camera & photos | A photograph for a person or an item of clothing. Saved into the app’s own folder, downscaled. | Records simply have no photograph. |
| Contacts | Filling in a name and number when you add someone, so you need not retype it. | Type the details in instead. |
| Calendar | Adding a date you booked to your own calendar. Off by default, and you choose which calendar. Date Manager writes the person’s name, the start and end time, and the venue as the location; if that calendar belongs to a synchronised account, its provider may upload the event under your account settings and that provider’s privacy terms. Date Manager does not receive a copy. | Dates stay in the app only. |
| Location | Sorting venue search results by what is near you. Rounded to about a kilometre before it is used. | Search still works; results are just not sorted by distance. |
| Face ID / passcode | Unlocking the app, if you turn the lock on. | The app opens without a lock. |
The contacts and calendar integrations act only when you ask. They do not copy or index either source wholesale; a full database copy happens only through an exported backup or the device backup described below.
7. Notifications
Reminders are scheduled by your phone, on your phone. Nothing is sent through a push server, ours or anyone else’s, and no notification is ever triggered remotely.
Notification text is deliberately sparse — a first name and a time at most — so that a reminder appearing on a lock screen in company reveals as little as possible.
8. Backups you make yourself
Date Manager can export its database and photo folder as a single file, and can restore from one. This is entirely manual: nothing is exported unless you ask for it, and the file goes wherever you send it through your phone’s share sheet.
That file is unencrypted and contains everything. Once it leaves the app it is governed by wherever you put it — a messaging app, a cloud drive, another computer — and not by this policy. Keep it somewhere you would be comfortable keeping the app itself.
Separately, your phone’s own backup may include the app’s data as part of backing up the device. That is a function of iOS and your iCloud or computer backup settings, and is covered by Apple’s terms.
9. Payments
Pro is an auto-renewing subscription — monthly or yearly — bought through the App Store, and cancelled there. Apple handles the transaction. Date Manager reads the entitlement information needed to decide whether Pro is active; we do not receive your card details, billing address or Apple Account credentials.
Payments and refunds are subject to Apple’s terms. We receive only the anonymous sales reporting Apple provides to every developer.
10. Keeping and deleting data
We hold nothing, so we retain nothing. The local record lasts as long as you keep it on that installation. Copies exported or handed to another app, calendar, photo library, recipient, cloud drive or device-backup provider follow that destination's retention controls and terms.
- Delete a person and you are asked whether to remove their history too. Removing it deletes their records, their photograph and their pending reminders.
- Cancelled dates leave a short audit note behind on purpose, so the app can tell you honestly what happened. Deleting the person with their history removes those as well.
- Delete the app and its local database and photos go with it, for that installation. Copies you exported, calendar events you created, and copies retained by an iOS device backup are controlled separately — we cannot reach or delete any of them. Export a backup first if you want to keep any of it.
11. Your rights
Under UK and EU data protection law you have rights of access, correction, deletion, restriction, objection and portability over personal data a company holds about you.
We hold none, which means there is nothing for us to give you or erase — and equally, nothing you need our permission to reach. Access is opening the app; correction is editing a record; erasure is deleting one; portability is the export in Settings. All of it is immediate and needs no request to us.
If you believe we have handled personal data wrongly, you can complain to your data protection regulator. In the UK that is the Information Commissioner’s Office, at ico.org.uk.
12. Security
Your data sits in Date Manager’s private app storage, which other ordinary apps cannot access and which iOS protects with the device encryption your passcode enables. On top of that the app offers its own lock, using Face ID, Touch ID or your passcode, with the setting held in the system keychain.
The practical risk to this data is not a breach of ours, because we hold no copy of it. It is someone picking up your unlocked phone, or an unencrypted backup left somewhere it should not be. A device passcode, the app lock, and care with exported files are the things that matter.
13. Age
Date Manager is intended for adults and is not directed at children. We do not knowingly hold data about anyone, of any age, since we hold none at all.
14. Changes to this policy
If the app’s behaviour changes, this page changes with it, and the date at the top moves. Any change that would send data somewhere it does not go today would be announced in the app before it took effect, not quietly added here.
15. Contact
Questions about this policy, or about anything the app does with your data: hello@datemanager.app.